Fees & Services

Fees & Services

Research and Reference Fees and Services

The Archives is open for denominationally-related business from Monday to Friday, 9:00 to 4:45. We are also open by appointment to the general public during these same hours. Please note however, that during July and August the office closes at 4:00 rather than 4:45. For researchers visiting the Archives in person, there are no research fees. For those unable to visit the Archives in person, or unable to have someone visit the Archives on their behalf, the staff of the Archives can provide limited research services as outlined below (please do not send your payment for research in advance; an invoice will be sent out in the mail once research is completed).

1. Services and Fees for the General Public:

“Reference Service” consists of checking available finding aids, catalogues, indexes and databases to inform researchers of the types of material held in the Archives, and to inform users whether we might have records relating to a specific topic or request.

“Research Service” involves examining the record books, documents, and manuscripts (primary sources) held within the Archives in order to provide specific information relating to a research request. Research Service fees are based on staff time, not on whether information is found.

  • Flat Fee of $20.00 (plus 13% HST) for up to 1 hour of research
  • For research that requires more than 1 hour of time each additional half-hour will be charged at $10.00 per half-hour (up to a maximum of two hours in total).

Due to the large number of research requests received by the office and the time constraints on the Archives staff, research services beyond 2 hours cannot be provided. If more extensive research is required, and you are unable to visit the archives in person you may wish to hire a professional researcher.

2. Services and Fees for Church Officials

Reference and research services provided for congregations, presbyteries, synods, committees and boards of General Assembly, and the National Offices of the church, that are of an official legal, financial, or administrative nature, should be put in writing to the Archivist and are subsequently provided free of charge. Due to the large number of research requests received by the Archives, and the time constraints upon the Archives staff, reference and research requests of an unofficial informational and/or historical nature will follow the fee structure mentioned above for the general public.

3. Services and Fees for Indigenous Peoples

Indigenous researchers, groups, or individuals working on behalf of an Indigenous organization will not be charged research or reproduction fees.

Independent researchers with no connection to Indigenous groups researching Residential School material will be expected to pay standard research and reproduction fees.

Document Reproduction Fees and Conditions of Use

The following document outlines the fee structure for creating copies of documents held in The Presbyterian Church in Canada Archives and Records Office and the terms and conditions of their use. Original documents cannot be loaned to public researchers, or otherwise removed from the Archives.

In accordance with the Copyright Act (Canada), the Archives may make one copy of any record in its holdings for purposes of research or private study, unless prohibited to do so by the copyright holder, or restricted to do so for legal or conservation reasons. Researchers wishing to use a document for any purpose other than research or private study (eg. for publication) must first speak with the Archives.

Fees:

  • Photocopies: $0.25 per page
  • Copies taken by camera: $0.25 per image
  • Microfilm Reader Printouts: $0.50 per page
  • High Resolution Scan of Photographs: $20.00 per image
  • Certificate Requests (stamped for legal purposes): $25.00 per certificate
  • Digitized document (e.g. journal article): $0.25 per page + $10.00 administrative fee

Conditions:

  1. Copies of a document or image are provided for purposes of research and private study only. Permission to use the copy for any other purpose, including use in a publication (book, journal, newsletter, pamphlet etc.), exhibition, film, video, or website, must be obtained from the Archives, and an appropriate caption giving credit to “The Presbyterian Church in Canada Archives” must be included.
  2. Ownership of copyright on a document or image housed in the Archives does not necessarily rest with the Archives. Researchers must accept full responsibility for obtaining permission from the copyright holder if the copy is to be used for a purpose other than research or private study. The Archives will, wherever possible, endeavour to provide information about the copyright holder.
  3. Permission to use a copy of a document or image is granted for a one-time use only, and is limited to the researcher that requested the copy. The copy provided by the Archives, or any facsimile of it, may not be reproduced or resold.
  4. The copy may not be manipulated or altered in any way without the authorisation of the Archives. If authorisation is granted, an appropriate caption must accompany the altered document or image indicating that it has been altered, and how it has been altered.
  5. Digital copies will be provided as TIFF or JPEG files as requested, and can be placed on CD (additional cost of $5.00 per CD; JPEG images may be sent as an email attachment). File size and image resolution may vary from image to image depending upon the parameters in place when the image was created. The Archives cannot guarantee the quality of the image nor can it change the image in any way upon request.
  6. Prints and slides may be created upon request, however this is not an in-house service and the cost, quality of the reproduced image, and length of time taken to create the copy, is not dependent upon the Archives. Negatives will not be provided to researchers but will remain with the Archives.
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