Fees & Services

Fees & Services

To submit a research request, please fill out a form.

Please only fill out one form. For example, if you are looking for a marriage and a baptism, there are spots for both. If you made a mistake, respond to the auto response, do not submit a new form or send an email.

It may take 4-6 weeks to receive a response to your request. The inbox will be monitored. Requests deemed as urgent will be attended to, where possible. 

Requests related to citizenship are not considered urgent. Please note, we do not provide “Letters of Non-Existence.”

We appreciate your patience during this time.

Thank you,
Archives Staff

Research and Reference Fees and Services

The Archives is open Monday to Friday, 9:30 to 4:30, by appointment only. Email archives [at] presbyterian [dot] ca to book an appoitment.

For researchers visiting the Archives in person, there are no research fees, only copying fees. For those unable to visit the Archives in person, or unable to have someone visit the Archives on their behalf, the staff of the Archives can provide limited research services as outlined below.

“Reference Service” consists of checking available finding aids, catalogues, indexes, and databases, to determine the types of material held in the Archives. This informs users whether we might have records relating to a specific topic or request. There is no charge for reference services.

“Research Service” involves examining the record books, documents, and manuscripts (primary sources) held within the Archives in order to provide specific information relating to a research request. Research Service fees are based on staff time, not on whether information is found.

1. Services and Fees for General Research:

Reference service is provided for all research requests. If it is determined that we have the relevant material to search for your request, we will charge a research service fee.

  • Research Service Fee of $25.00/hour (plus 13% HST) for up to 2 hours of research, per researcher, for the year.

Copies of any relevant material found will be provided. If more extensive research is required, it is the responsibility of the researcher to schedule an appointment or hire a local researcher.

1. Services and Fees for Vital Statistics Related Research:

Vital Statistics refers to baptism, marriage, or burial records. Reference service is provided for all research requests. If it is determined that we have the relevant material to search for your request, we will charge a research service fee.

  • Research Service Fee of $25.00 (plus 13% HST) for up to 1 hour of research, per researcher, for the year.
  • If an entry is found, there is an additional charge of $35.00 (plus 13% tax) for a stamped copy of the register extract.

If more extensive research is required, it is the responsibility of the researcher to schedule an appointment or hire a local researcher.

2. Services and Fees for Church Officials

Reference and research services provided for congregations, presbyteries, synods, committees and boards of General Assembly, and the National Offices of the church, that are of an official legal, financial, or administrative nature, should be put in writing to the Archivist and are subsequently provided free of charge. Due to the large number of research requests received by the Archives, and the time constraints upon the Archives staff, reference and research requests of an unofficial informational and/or historical nature will follow the fee structure mentioned above for the general public.

3. Services and Fees for Indigenous Peoples

Indigenous researchers, groups, or individuals working on behalf of an Indigenous organization will not be charged research or reproduction fees.

Independent researchers with no connection to Indigenous groups researching Residential School material will be expected to pay standard research and reproduction fees.

Document Reproduction Fees and Conditions of Use

The following document outlines the fee structure for creating copies of documents held in The Presbyterian Church in Canada Archives and Records Office and the terms and conditions of their use. Original documents cannot be loaned to public researchers, or otherwise removed from the Archives.

In accordance with the Copyright Act (Canada), the Archives may make one copy of any record in its holdings for purposes of research or private study, unless prohibited to do so by the copyright holder, or restricted to do so for legal or conservation reasons. Researchers wishing to use a document for any purpose other than research or private study (eg. for publication) must first speak with the Archives.

Fees:

  • Photocopies: $0.25 per page
  • Copies taken by camera: $0.25 per image
  • Microfilm Reader Printouts: $0.50 per page
  • High Resolution Scan of Photographs: $20.00 per image
  • Certificate Requests (stamped for legal purposes): $35.00 per certificate
  • Digitized document (e.g. journal article): $0.25 per page + $10.00 administrative fee

Conditions:

  1. Copies of a document or image are provided for purposes of research and private study only. Permission to use the copy for any other purpose, including use in a publication (book, journal, newsletter, pamphlet etc.), exhibition, film, video, or website, must be obtained from the Archives, and an appropriate caption giving credit to “The Presbyterian Church in Canada Archives” must be included.
  2. Ownership of copyright on a document or image housed in the Archives does not necessarily rest with the Archives. Researchers must accept full responsibility for obtaining permission from the copyright holder if the copy is to be used for a purpose other than research or private study. The Archives will, wherever possible, endeavour to provide information about the copyright holder.
  3. Permission to use a copy of a document or image is granted for a one-time use only, and is limited to the researcher that requested the copy. The copy provided by the Archives, or any facsimile of it, may not be reproduced or resold.
  4. The copy may not be manipulated or altered in any way without the authorization of the Archives. If authorization is granted, an appropriate caption must accompany the altered document or image indicating that it has been altered, and how it has been altered.
  5. Digital copies will be provided as TIFF or JPEG files as requested, and can be placed on a USB (additional cost of $5.00; JPEG images may be sent as an email attachment or Cloud link). File size and image resolution may vary from image to image depending upon the parameters in place when the image was created. The Archives cannot guarantee the quality of the image nor can it change the image in any way upon request.

Payment

Payment

To make a donation to support Presbyterian Archives or pay an Archives invoice:

  • Canadian or US credit card holders: please use this form.
  • Other credit card holders, please use this form.

To pay an Archives invoice, enter the invoice number in Additional Information.

To make an Archives donation, select “Archives – Donation” in Designation. Gifts must be $10 minimum to receive a receipt for tax purposes.

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